Registry · Finance · Residents · Operations — one platform
Altrea runs your property registry, association books, resident portal and day-to-day operations in one system — every peso posts twice, every change is on the record, and every community keeps its own books. Built for Philippine condominium corporations, subdivisions and developer portfolios.
Property teams juggle spreadsheets, disconnected tools, and books that never quite balance. Altrea brings every community, every peso and every resident request into one source of truth — accurate, auditable, and ready to hand to the next board.
Why Altrea
Every statement, receipt, deposit, correction and payment out posts a balanced journal entry. Each association keeps its own ledger, bank accounts, document numbers and month-end close — the way its board and auditors expect.
A developer or management company runs condominium corporations, subdivisions and commercial areas side by side — one register, one set of staff logins, separate books for each.
A preparer can never approve their own journal entry. Money leaves only through a voucher prepared, approved and released by different people. Every change to every record is logged with before-and-after values.
Every client gets its own database and its own environment. Your data is never stored alongside another company's, and we can host it for you or run it on infrastructure you control.
Owners see exactly what the office sees — balance, statements, payments and penalties with the rule behind them — and can report a concern, request a booking or apply for a permit without a phone call.
The Platform
Registry, finance, service desk, operations, resident portal and access control — designed together, not bolted together. One database, one hierarchy, one truth.
01 — Property & Resident Registry
Actual product screen, sample data.
02 — Billing & Finance
Actual product screen, sample data.
03 — Service Desk
Actual product screen, sample data.
04 — Operations
Actual product screen, sample data.
05 — Resident Portal
Actual product screens, sample data.
06 — Access Control & Audit
Actual product screen, sample data.
The Finance Engine
A chart of accounts you own, journal entries that go through draft, approval and posting, and a rule that the preparer can never approve their own entry. Posted entries are reversed, never edited.
Every entry carries its community, so each trial balance, income statement and balance sheet is exact. A month closes one community at a time, and a closed month refuses new postings.
Aging is restated from the records, not filtered from today's figures, and a reconciliation report compares four independent sources per unit — so you know which homeowner is wrong, not just that something is.
A post-dated cheque register where a cheque in the drawer is custody, not money. Deposit slips that move collections into the right bank account. Vouchers prepared, approved and released by three different people, with refunds capped at what is actually held.
Rent billed from the lease with dated escalations, VAT where the association charges it, and withholding tax recorded at receipt with a Form 2307 register per tenant and quarter.
AR aging — as at any date, exportable
Who It's For
Dues by floor area, post-dated cheques, fit-out permits with bonds held and returned — and a portal for owners across towers.
Penalties set by board resolution, aging on any date, write-offs the board can see, and clean books to hand to the next treasurer.
Every community in your pipeline in one private deployment — the developer before turnover, each board after it.
Run every client association from one login, with separate books, bank accounts and document series for each.
CUSA, metered utilities, rent billed from the lease, VAT and withholding tax handled at receipt.
Why Altrea over the alternatives
Many platforms collect dues and send reminders well. Fewer can close a month, survive an audit, or run ten communities as ten sets of books under one login. These are the things we built Altrea around.
Each association has its own ledger, bank accounts, rates, penalty rules, document series and month-end close. Your staff work across all of them from one login.
Balances are derived from journal lines and can be rebuilt at any time. Nothing writes a balance directly, so they cannot drift.
A preparer cannot approve their own entry. A voucher is prepared, approved and released by different people, and every voucher prints all three names.
A post-dated cheque is custody until banked. Deposit slips make each bank credit a line you can match. A bounce is recorded as a bounce and linked to its replacement.
Receivables are restated as they stood, and a reconciliation compares the recomputed position, the period snapshot, the subsidiary ledger and the control account per unit.
An issued statement is never rewritten. A credit memo states the reason, is drafted and posted by different authorities, and books a write-off as a loss the board can see.
Every figure a resident sees comes from the same service the staff screens read. The portal never calculates a balance itself.
One client per database and environment, hosted by us or on infrastructure you control. Updates go live when you are ready, not on a date set for everyone.
The Product
Dense where finance needs it, calm everywhere else. These are real screens on sample data, not mock-ups.
Finance dashboard — every community at a glance
Post-dated cheques — custody, not cash, until banked
Amenity bookings — requested by residents, approved by staff
Security & Compliance
Altrea is provisioned one client at a time: your own database and your own environment, never shared with another company. We can host it for you, or we can discuss running it on infrastructure you control. New versions go live in your environment when you are ready, and custom fields, reports and document layouts can be built for you without affecting anyone else.
Every screen and every action sits behind a permission. Irreversible and debt-forgiving actions are held apart from ordinary edit rights, and a user can be confined to a single community.
Every change to every record is logged with before-and-after values, who made it and when — written in the same transaction as the change, so a change that cannot be logged does not happen.
Authenticator-app codes and single-use backup codes, required for administrators and available for any role. Every sign-in, setup and rejected code is on the audit trail.
Built with RA 10173 in view: resident data stays access-controlled and accountable, and the portal's emails carry a link and never a figure.
Let's Get Started
See Altrea on data shaped like yours, and get a quotation for your portfolio. No hard sell, just a walkthrough — and straight answers about what's built and what isn't yet.